Employment    Application  Benefits   HR Home  Job Descriptions  Personnel Manual

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Okanogan County Grainger Administration Building * 123 Fifth Avenue North, Room 106, Okanogan, Washington 98840

 

TABLE OF CONTENTS

1.  GENERAL

1.1   Introduction
       1.1.1   Mission Statement
       1.1.2   Disclaimer
       1.1.3   Okanogan County Organization
1.2   Statement of Purpose
1.3   Amendments and Additions
1.4   Application of Policies
1.5   Definitions

2.  EMPLOYMENT

2.1   Disclaimer
2.2   EEO
2.3   American with Disabilities Act
2.4   Recruitment and Selection
       2.4.1   Job Description
       2.4.2   Notification of Vacancy
       2.4.3   Job Announcements
       2.4.4   Recruiting and Vacancy
       2.4.5   Application and Screening Procedure
       2.4.6   Testing and Verification
       2.4.7   Interview and Selection
       2.4.8   Job Appointment
       2.4.9   Record Keeping
       2.4.10 Department Head Openings
       2.4.11  Re-Hire
2.5   Part Time and Temporary Hires
2.6   Promotion and Internal Postings
2.7   Demotion
2.8   Transfers
2.9   Orientation
2.10  Training Service Period
2.11  Layoffs
         2.11.1.   Re-Call
2.12  Hiring of Family Members

3.   COMPENSATION

3.1   Job Descriptions and Job Analysis
3.2   Positions and Salaries
        3.2.1   Pay Ranges
        3.2.2   Reclassification
3.3   Salary Schedules
        3.3.1   Beginning Salary and Step Increases
        3.3.2   Promotion
        3.3.3   Transfer
        3.3.4   Working Temporarily in a Higher Class
        3.3.5   Rate of Pay for Re-Hire
        3.3.6   Reinstatement
3.4    Payroll
        3.4.1   Certified Payroll
        3.4.2   Timecards
        3.4.3   Draw Pay
3.5   Initial and Terminal Pay
        3.5.1   Initial Pay
        3.5.2   Terminal Pay
3.6   Overtime and Compensatory Time
        3.6.1   Overtime
        3.6.2   Compensatory Time
        3.6.3   Non-Exempt and Exempt Employees
3.7   Emergency Situations
3.8   Temporary and Seasonal Employees
3.9   Salaried and Hourly Employees

4.  BENEFITS

4.1   Membership and Eligibility
        4.1.1   Regular Full Time Employee
        4.1.2   Regular Pat Time Employee
        4.1.3   Temporary/Seasonal/Hourly Employee
        4.1.4   Eligibility for New Employees
        4.1.5   Termination of County Paid Coverage
        4.1.6   Cobra
4.2   Medical
4.3   Vision
4.4   Dental
4.5   Life Insurance
4.6   Unemployment Insurance
4.7   Worker’s Compensation
4.8   Retirement

5.  PERFORMANCE MANAGEMENT

5.1   Performance Guidelines
5.2   Performance Appraisal
5.3   Performance Improvement Plans
5.4   Performance Follow-Up
5.5   Corrective Disciplinary Action
        5.5.1   Purpose
        5.5.2   Procedural Guidelines
        5.5.3   Due Process Policy
        5.5.4   Termination Guidelines
5.6   Disciplinary Probation
5.7   Resignations

6.  WORKPLACE CONDUCT

6.1   Personal Conduct
6.2   Political Activity
6.3   Conflict of Interest
6.4   Employee Conduct
6.5   Harassment
        6.5.1   Policy
        6.5.2   Definition
        6.5.3   Reporting and Investigation
6.6   Discrimination
6.7   Complaint Resolution
        6.7.1   Policy
        6.7.2   Complaint Resolution Procedure
6.8   Privacy and Access to Information
6.9   Workplace Violence

7.  ATTENDANCE, HOLIDAYS, ANNUAL LEAVE AND LEAVES OF ABSENCE

7.1   Hours of Work
7.2   Meals and Rest Periods
7.3   Attendance
7.4   Holidays
7.5   Annual Leave
        7.5.1   Eligibility
        7.5.2   Leave Accrual
        7.5.3   Entitlement Upon Reinstatement
        7.5.4   Accumulation of Annual Leave
        7.5.5   Terminal Pay of Accrued Annual Leave
        7.5.6   Hospitalization during Annual Leave
7.6   Bereavement Leave
7.7   Military Leave
7.8   Sick Leave
        7.8.1   Eligibility
        7.8.2   Sick Leave Accrual
        7.8.3   Sick Leave Accumulation
        7.8.4   Sick Leave Usage
        7.8.5   Proof of Illness
        7.8.6   Restoration of Accumulated Sick Leave
        7.8.7   Job Related Injury
7.9   Maternity and Family Medical Leave
        7.9.1   Conditions for Maternity Leave
        7.9.2   Maternity Leave Options
        7.9.3   Family Medical Leave (FMLA)
        7.9.4   FMLA Eligibility
        7.9.5   FMLA Notification
        7.9.6   Employee Status and Benefits during FMLA
        7.9.7   FMLA Certification of a Serious Health Condition
7.10  Leave of Absence Without Pay
        7.10.1  Eligibility
        7.10.2  Notification
        7.10.3  Employee Status
        7.10.4  Medical Benefits during Leave Without Pay
7.11  Leave Sharing
        7.11.1  Eligibility
        7.11.2  Conditions of Use
        7.11.3  Donations to Shared Pool
7.12  Jury Duty
7.13  Witness Service
7.14  Training

8.  HEALTH AND SAFETY

8.1   Employee Responsibility, "Good Samaritan" Assistance
8.2   Smoking
8.3   Drug and Alcohol
        8.3.1   Testing
        8.3.2   Test Results
        8.3.3   Notification
        8.3.4   Searches
8.4   Life Threatening Illness and Communicable Diseases
8.5   Bloodbourne Pathogens Exposure Control

9.  MISCELLANEOUS

9.1   County Equipment Usage
9.2   Whistleblower Act
         9.2.1   Policy
         9.2.2   Definitions
         9.2.3   Procedures for Reporting
         9.2.4   Protection Against Retaliatory Action
         9.2.5   Responsibilities
         9.2.6   List of Agencies
9.3   Cell Phone Policy
        9.3.1   Policy for County Owned Cellular Phones
        9.3.2   Use of Cellular Phones
        9.3.3   Personal Use
        9.3.4   Reimbursement for Personal Call
        9.3.5   Termination of Use of County Owned Cellular Phones
        9.3.6   Policy for Employee Owned Cellular Phones
9.4   Computer and Electronics Communication
        9.4.1   Use of County Microcomputers
        9.4.2   Copyright Infringements
        9.4.3   E-Mail Policy
        9.4.4   Internet Access
9.5   Expense Reimbursement
        9.5.1   Policy
        9.5.2   Meals
        9.5.3   Accommodations
        9.5.4   Travel
        9.5.5   Public Transportation
        9.5.6   Registration Fees
        9.5.7   Other Incidentals
        9.5.8   Forms
        9.5.9   Credit Card Billings
        9.5.10 Special Circumstances
        9.5.11 Exceptions
        9.5.12 Advanced Travel Fund
9.6   Gifts and Gratuities