Vital Records (Birth & Death certificates)

Requirements Changed in 2021

IMPORTANT NOTICE!
Starting January 1, 2021 new Vital Records Law and rules went into effect for Washington State that made changes to  requirements for birth and death certificates.

For increased security of personal information, only individuals with specific relationships to the person on the record being requested can receive a certified copy. Identity and proof of relationship documentation will be required. Click on the red link below for a list of acceptable proofs of identity: 

WASHINGTON STATE VITAL RECORDS ACCEPTABLE PROOFS OF IDENTITY:
English     /     Spanish


For more information, visit the state Frequently Asked Questions.

Basic Certificate Information

Birth and Death Certificates can be obtained from the Okanogan County Public Health District (OCPHD) by:
 

  • Postal MAIL:  Scroll to the bottom of this webpage, print the application for the certificate type you would like to order, include the required document(s) and correct payment amount with the completed form
  • IN-PERSON: You are welcome to complete an application at the OCPHD office, or bring the form with you by printing out the application from the list at the bottom or this webpage
IMPORTANT NOTICES for IN-PERSON certificate applications!
    1. Birth and Death certificate applications presented in-person at the OCPH office will only be accepted Monday – Friday between the hours of 7:30AM – 4:00PM

    2. Certificates are available 24 to 48 hours after receiving the certificate application to research and verify the information of record on file and process the quantity of all requests received each day. If there is a hold placed on a record by the office in Olympia, such as a parentage issue or an error under review, there may be a delay in processing.

    3. Payment can be made by cash, check, cashier check, or money order. No debit or credit cards!

If you are aware of errors on a birth or death certificate record, CLICK HERE to visit the Washington Department of Health (WA DOH) webpage for detailed steps you need to follow to correct a record.

Fee Information

    • The Birth, Death, or Informational Certificate fee is $25.00 each; payable by cash, check, cashier check, or money order. (No debit or credit cards!) Checks or money orders should be made out to: OCPH
    • No refunds will be given.

If you have questions after reviewing the certificate application instructions, please call (509)422-7140


BIRTH Certificates
We have access to the Center for Health Statistics (Vital Records in Olympia) and can issue certified copies of birth certificates  -- often used for passports, school enrollment, tribal enrollment, Social Security benefits, etc. -- for individuals born in Washington State from 1921 to present. 

For birth certificates involving an adoption, please go to the Washington state Department of Health: Adoptions information page.

DEATH Certificates
Toward the end of 2014, death certificate information available through the OCPHD began moving toward becoming digitized electronic records. 

  • Any deaths which occurred in Washington state toward the end of 2014 to present can be requested here in our office at OCPHD.
  • For deaths recorded before 2014, you will need to contact the Center for Health Statistics in Olympia and request certified copies from them. 


To order records from Washington State Center for Health Statistics, click on this link :
 https://doh.wa.gov/about-us/programs-and-services/disease-control-and-health-statistics/center-health-statistics

 

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Document Center

The Document Center provides easy access to public documents. Click on one of the categories below to see related documents or use the search function.

Categories always sorted by seq (sub-categories sorted within each category)
Documents sorted by SEQ in Ascending Order within category

Birth Certificates2 documents

  • Certified BIRTH Certificate Order Form (English)
    document seq 2.00
  • Certified BIRTH Certificate Order Form (Spanish)
    document seq 4.00

Death Certificates2 documents

  • Certified DEATH Certificate Order Form (English)
    document seq 2.00
  • Certified DEATH Certificate Order Form (Spanish)
    document seq 4.00

VR: Support Forms & Reference8 documents

  • Acceptable Proofs of ELIGIBILITY (English)
    document seq 0.00
  • Acceptable Proofs of ELIGIBILITY (Spanish)
    document seq 0.00
  • Acceptable Proofs of IDENTITY (English)
    document seq 0.00
  • Acceptable Proofs of IDENTITY (Spanish)
    document seq 0.00
  • Authorized Representative form (English)
    document seq 2.00
  • Authorized Representative form (Spanish)
    document seq 4.00
  • Birth or Death Informational Record Copy (English)
    document seq 6.00
  • Birth or Death Informational Record Copy (Spanish)
    document seq 6.50